Submission Guidelines – ENOG 14

Submission Guidelines

Attendees of the ENOG meetings are quite sensitive to keeping presentations non-commercial, and product marketing talks are strongly discouraged. Repeated audience feedback shows that the most successful talks focus on operational experience, research results, or case studies. For example, presenters wishing to describe a commercial solution should focus on the underlying technology and not attempt a product demonstration.

Presenters who are proposing a panel or BoF are encouraged to include speakers from several (perhaps even competing) companies and/or a neutral facilitator.

In addition to presentations selected in advance for the Plenary, the Programme Committee also offers time for “lightning talks” which are selected immediately before or during the conference.

The following requirements apply:

  • Proposals for talks, BoFs and tutorials must be submitted no later than 20 September 2017, using the meeting submission system.
    Proposals submitted after this date will be considered on a space-available basis.
  • Presenters should indicate how much time they will require (30 minutes for talks is a common maximum duration).
  • Proposals for talks will only be considered by the PC if they contain at least draft presentation slides (slides may be updated later on). For BoFs and panels proposals must contain a clear description as well as names of invited panelists/presenters.
  • The abstract of a proposal should be submitted in English. Presentations can be submitted and given in English or Russian as we use simultaneous translation.
  • Due to potential technical issues, it is expected that most if not all presenters/panelists will be physically present at the ENOG meeting.
  • Lightning talks should be submitted using the meeting submission system. They must be short (10 minutes maximum) and often involve more timely topics. They can be submitted at any time. The allocation of lightning talk slots will be announced one day prior to the relevant session.

If you have any questions or requests concerning content submissions, please email pc [at] enog [dot] org.

Presentation Formats

1. Plenary Session Presentation

  • Stand-alone presentation: This is a presentation followed by audience questions. The presentations are typically 30 minutes long. The ENOG Programme Committee (PC) recommends using 20-25 minutes for presenting and 5-10 minutes for questions. If the presenter feels that more or less presentation time is needed for their topic, they must make this clear in their proposal that they submit to the PC using the submission system. Presenters are welcome to propose other styles of presentations to the PC if needed.
  • Panel discussion: This is a presentation and discussion among several people on one topic. Typically, a panel discussion includes a moderator who introduces the topic and the panelists. The moderator leads the discussion between the panelists and the audience. Panel discussions are typically one hour long. If the proposer of a panel discussion feels that more or less time is needed for their topic, they must make this clear in their proposal that they submit to the PC using the submission system.

2. Tutorial

Tutorials are a method of knowledge transfer on a specific topic and usually involve an expert on the subject providing intensive instruction to a group of interested people.

Tutorials at ENOG Meetings are allocated up to three hours and are usually scheduled in the morning before the start of the plenary sessions. Equipment other than the usual projector, screen and microphone provided in the meeting room are the responsibility of the person organising the workshop.

3. Workshop

Workshops are run by knowledge experts and consist of groups of people who actively participate individually or in small teams, give presentations, or work on a particular project with the aim of achieving a higher level of understanding or increasing their skill set through hands-on experience.

Workshops at ENOG Meetings last up to three hours and are usually scheduled in the morning before the start of the plenary sessions. Equipment other than the usual projector, screen and microphone provided in the meeting room are the responsibility of the person organising the workshop.

4. BoF

A Birds-of-a-Feather (BoF) meeting is a simple gathering of any number of people who are interested in an ENOG community-related topic. Typically, the BoF organiser introduces the topic to the participants without a microphone or other technical support and the participants take part in an interactive discussion moderated by the organiser or appointed moderator(s).

BoFs at ENOG Meetings are allocated up to one hour and are usually scheduled in the evening after the plenary sessions.

5. Lightning Talk

Lightning talks are short (5-10 minutes) presentations covering any topic that may or may not include slides. The presenter can choose how much of their presentation slot is allocated to audience Q&A.

Lightning talk proposals can be made in advance of an ENOG Meeting or during the meeting. The PC decides which lightning talks to allow on short notice – in some cases, on the same day the lightning talk is proposed.